Visitor management has moved well beyond the paper sign-in sheet.
Knowing someone's name and arrival time is useful, but modern security programs often need a much more complete picture of who is entering a facility. When evaluating visitor management technology, here are eight capabilities worth considering.
1. ID Scanning
Manual data entry can be time-consuming and places the responsibility for entering information entirely on the visitor. A modern system can support scanning of driver's licenses, IDs, passports and even business cards as part of the registration process.
2. Visitor Photo Capture
A visitor record becomes more useful when the person can be visually associated with it. Photo capture provides another way to document the visitor as part of check-in.
3. Visitor Badges
Once a visitor has completed the appropriate registration process, a badge can provide a visible indication of their visitor status. PassagePoint Flex supports visitor badge printing with barcode functionality.
4. Digital Agreements
Some visitors need to acknowledge policies, confidentiality requirements, safety information or other agreements before being admitted. Digital agreement acknowledgment allows this step to become part of the visitor workflow rather than relying on a separate paper process.
5. Health and Safety Questionnaires
Visitor requirements can change depending on the organization and environment. Flex allows organizations to customize health screening questions as part of the visitor registration experience.
6. Visitor Restrictions and Limits
Security isn't only about collecting information. Organizations may also need to enforce visitor limits, access restrictions or other policies. Flex allows these requirements to be configured and can integrate with security and access control systems to help enforce policies.
7. Audit Tracking
Knowing that a visitor checked in is only part of the picture. Sign-in and sign-out flows with audit tracking help organizations maintain a record of visitor activity.
8. Different Security Workflows for Different Visitors
A vendor may require a different registration process from an employee's guest. A contractor may have requirements that don't apply to a volunteer or hospital visitor. Flex supports multiple visitor categories and configurable workflows so organizations can align registration with the type of visitor entering the facility.
Visitor Management Is Part of Your Security Strategy
Visitor management shouldn't be viewed simply as an electronic replacement for a sign-in sheet. The right technology can help organizations create a structured process for identifying, documenting and processing visitors before entry.
PassagePoint Flex Self Sign-in Terminal combines self-service convenience with the security capabilities organizations need to manage today's visitor environment.
Want to take a closer look? Request a PassagePoint Flex demonstration.