A school system in northern New Jersey faced a challenge, how could they track and manage Visitors for an entire school district? It was important that each school had the ability to screen visitors and then properly identify the visitor so that the staff could tell at a glance that the person in the hallway had a legitimate reason for being there. They needed an enterprise solution to connect all schools to a central database. Furthermore, they needed the ability to partition specific data so relevant information was displayed at each site, share important watch list information between all schools, and utilize a single database for reporting and investigationfunctions. Their goal was to have a central reporting tool for all buildings. Also, there were different policies/rules needed for the Elementary Schools, Middle School and High School locations along with watch list and sex offender database checks that were required.
PassagePoint EDU was selected as the Visitor Management Solution that best met their needs. The enterprise architecture allowed the system to be installed on the school network connecting all schools to a central server. Having a single database allowed centraladministration to easily report on all district buildings. In an emergency situation, the Evacuation Report button allows a user to easily print and email the list of visitors in a building at any time. Also, the system could be configured to utilize a unique set of rules at each location, which allowed the schools to determine the best policies and procedures for each site.
PassagePoint EDU also cross referenced visitors against internal watch lists (non-custodial parents, restraining orders, etc.) and external sources such as National Sex Offender databases to identify people of concern. This was a key feature needed to protect the students. PassagePoint EDU also included customization tools that allowed them to design their own screens, badges, notifications, etc. The school system now has an enterprise visitor management solution which is both friendly and easy to operate. It is integrated with their video and access control system, and is customized to meet all their needs.