STOPware Blog: Stay Up to Date on Everything You Need to Know About Visitor Management

August 05, 2021

This article first appeared in Campus Security & Life Safety on August 1, 2021 - Children are a society’s most precious asset, from them comes a future head-of-state, captain of industry, or the inventor of the next revolutionary technology. These great ambitions start in the classroom with dedicated teachers who not only teach the basics but instill a sense of responsibility and personal value in each child. For teachers to carry out their mission, a safe and secure space is of paramount importance.

July 22, 2021

A Designated Caregiver (DCG) is someone who is linked to a patient with special privileges to both allow and restrict visitors to the patient. Essentially if a DCG is not signed in to a patient at the time a new visitor tries to sign in, they will not be admitted unless they are on the “Approved Visitor” list, which is controlled by the Designated Caregiver. This is a perfect solution for hospitals with pediatric and children centers who want to add another level of customer service for patients and caregivers. 

July 14, 2021

Visitor management kiosks are designed to complement the desktop workstation by diverting certain workflows to the kiosk and away from the front desk. Implementing a kiosk solution will help with shortage of staff and to expedite the check in process for visitors. 

July 08, 2021

A self-service kiosk allows for security or receptionists to tend to other duties, as well as companies opening back up some will choose not to bring back all staff. Visitor Management Systems allow for walk-in Visitors to be processed 100% at the kiosk device, which can save time and money from the traditional walk-in registration. 

There are a few key features that are essential for processing this walk-in Visitor workflow. These are:

June 28, 2021

STOPware is excited to announce our SUMMER BLOG SERIES: Self-Registration Kiosks. And our first topic to tackle is how to deploy a contactless process for visitor registration. 

A popular post-pandemic requirement for visitor management is a contactless process to check-in and check-out visitors in a safe way. Today, more so than ever, visitors are required to have an appointment before arriving on site and upon arrival, will have some sort of check in process to further validate their information.

June 01, 2021

Healthcare facilities everywhere have many challenges when it comes to managing their visitor population. From unwarranted visitors to maintaining patient’s privacy, there comes a new layer of security problems when it comes to underage patients. Not only do underage patients have a different set of rules and guidelines, it is also critical to maintain customer service levels for both patients and caregivers. Because of this it is important to consider choosing a Visitor Management Solution that has a Designated Caregiver functionality set to help streamline this process.

May 21, 2021

Throughout this last year, most facilities and companies were forced to close down for an extended period of time. As places started opening back up and allowing visitors on site, companies were required to take a closer look at who was on site, where they were going and if they were safe to enter. This blog post focuses on ways a Visitor Management System can add an extra layer of security within your facility today.

April 30, 2021

The COVID-19 pandemic paused life as we know it over one year ago. Many workers and students found themselves in the office or classroom one day, and then scrambling to find a suitable space at home the next. Now, as many stay-at-home orders begin to expire, federal, state, and local governments are implementing plans to reopen businesses. Many businesses are also deciding when is the right time to bring staff back to work, and it is critical to have detailed strategies and protocols in place before bringing staff back to the office.

April 14, 2021

Many businesses are following the CDC guidelines to, “conduct an on-site symptom assessment, including temperature screening, prior to each visit. Ideally, screening should happen before the individual enters the facility.” It is stated that 88% of individuals with COVID-19 show signs of a fever, therefore temperature screening is one of the most practical ways to help potentially infected individuals from interacting with others.

April 02, 2021

During the COVID-19 pandemic, many companies were forced to shut their doors for an extended period of time. For the companies that had to remain open, they now had very strict rules on who was allowed to be on site and were required to follow certain measures to help flatten the curve.

March 12, 2021
The old saying “You never get a second chance to make a first impression” rings true in more ways than one. While the sentiment is usually used to describe people, the same can also apply to places that create a lasting impression, like building lobbies. The lobby of a building serves as a welcoming entryway, the place for instructions and directions, and as the hub of the building. The onset of the COVID-19 pandemic added a new job description for the lobby, that of first line defender of the health and safety of everyone who enters a building.
February 03, 2021
The early months of 2020 ushered in a virus that not only took over headlines, but took over the world. The COVID-19 pandemic has affected millions of people around the globe, bucking social norms, workplace rules, and basic everyday life. Healthcare workers find themselves at risk, working round-the-clock to find a cure, comforting those afflicted, and protecting the public from an invisible foe. The pandemic brought unprecedented challenges and decisions that require nimble and unique solutions.
December 22, 2020
The outbreak of the COVID-19 pandemic changed the rules for everyone, governments issued guidelines to help protect people from the virus but businesses suffered. A balance was needed, one that stemmed the spread of the virus while letting businesses get back to work.
November 17, 2020
Safety and security systems are a must for any business that maintains a physical presence, from a K-12 school district to a large warehouse, a community hospital to a sprawling healthcare campus. While surveillance cameras and access control systems provide a high level of deterrence, these solutions normally focus more on employees with less security features tied to the visitor and vendor population. Therefore, the missing piece of the puzzle is an Enterprise Visitor Management System.
April 06, 2020
Microsoft recently announced the end of support for Windows 7. While many third-party antivirus software providers will continue to support Windows 7 for the near future, if you are relying on Windows Essentials or Defender, they will no longer be updated. If there is a security issue with the base product, Microsoft will not fix it.
April 01, 2020
Hospitals everywhere are finding it difficult to maintain a safe workplace during the current COVID-19 pandemic. With the rapid growth of the virus it is becoming increasingly crucial to maintain proper screening policies and safety precautions when allowing Visitors on-site. Having a Visitor Management Solution (VMS) can ensure that your Employees are being diligent when capturing essential information to control the spread of COVID-19.
October 18, 2019
ID scanning technology has become more prevalent than ever in businesses, schools and hospitals everywhere to electronically gather Visitor information during sign-in at these facilities. With just the swipe of a driver’s license, the personal information displayed on your drivers’ license or passport is detected and filled in on screen and “can be” stored in the company’s database. This information includes personal details such as - legal name, address and date of birth.. So how can you, as a business make sure that your Visitor’s personal information is safe?
July 19, 2019
The PASS (Partner Alliance for Safer Schools) school safety and security guidelines establish the best practices for securing K-12 school facilities. Established in 2014, due to the increasing rate of violent school incidents, the PASS school security checklist allows you to track your school or district’s security exercises in comparison to the best practices identified in the Guidelines.
June 12, 2019
It has become more and more vital for organizations to invest in some form of Visitor Management System to keep their premises secure. With so many feature-rich products on the market, how do you decipher which features are necessary for your organization? Customization has become one of the leading and most talked about features amongst the different Visitor Management Systems. Visitor Management is not a one-size-fits-all solution and in order to utilize the software to its greatest potential, you need to be able to manipulate the software to support to the needs of your organization.
May 31, 2019
So you’ve made the decision to add an electronic visitor management system to your security program. Now what to do to ensure you take advantage of the features available to secure your facility. What’s next? When visitors want to enter your premises - what are the guidelines? It is essential to consider the multiple screening and watch list services integrated with your VMS. Screening against watchlists can be a helpful tool used to compliment your organizations security platform. Incorporating one, if not all of these lists, will make your first line of defense more secure.